From quote to paid
Send a quote for approval, invoice the deposit, then bill the balance. Keep each step connected.
- Online quote acceptance
- Deposit and balance invoices
- Card payments through your own Stripe
Built for Australian sole traders
Invoicing that speaks Australian tax
Send invoices, keep receipts and see an estimate of what to set aside for tax. Keep the day-to-day together, with records ready for you and your accountant.
Free for your first 5 invoices a month. No card needed.
The work, the receipts and the tax. One place.
From the first quote to the end of the financial year, keep the everyday details together.
Receipts, ready to review
Forward a receipt and Bilbee drafts the expense. Check the details and save it with the original attached.
- Merchant, amount and GST prepared for review
- Original receipt kept with the draft
- Unlimited manual expenses and receipt uploads
Receipt inbox: 10 reads a month on Standard, unlimited on Pro.
Explore expenses and receipts
See what to keep for tax
Get a running estimate from your records. See your estimated bill and what you've set aside before tax time comes around.
- Income tax estimates with the working shown
- Your other income included when you add it
- Cash-basis BAS worksheets for GST
Estimates only. You control your money and handle lodgement.
Explore your tax position
Your records, ready to share
Keep the books together through the year. Give your accountant read-only access or download an EOFY pack for the next conversation.
- Free accountant access on every plan
- Invoice and payment records together
- An EOFY pack you can download
Bill for your time
On Standard and Pro, record client hours with a timer or timesheet, then bring them into an invoice.
Explore time trackingMatch what lands in the bank
Import a bank CSV and review matches against your records. Included on every plan.
Explore bank importAsk Claude or ChatGPT
On Pro, connect your books and ask what's overdue, or for a draft invoice to check and send. Or use the Bilbee command line.
Explore connected appsTax time
Keep tax time in view, all year
Your income and expense records feed into tax estimates, BAS worksheets and reports. Keep them up to date as you go, ready to review when the time comes.
General guidance from your own records. Your accountant has the final word.
Simpler BAS
G1, 1A and 1B on a cash basis, with GST-free and export sales split out.
EOFY accountant pack
Invoice register, payments ledger, credit notes and TPAR in one export.
TPAR generated
Taxable payments reported from your contractor spend, not typed in.
Set aside as you go
A running estimate of GST and income tax, so June isn't a surprise.
Instant asset write-off
Assets tracked per item with the threshold rules for the current FY.
Jargon, translated
A deduction guide and hover-to-explain on every tax term, in plain English.
How it works
A small habit. Less to catch up on.
01
Sign up with your ABN
Tell Bilbee whether you're GST registered and how you like your invoices to look. That's the setup.
02
Send your first invoice
Pick a client, add your services and send. Record payments and expenses as you go, with receipts kept alongside them.
03
Hand your accountant the pack
Share read-only access or download your EOFY pack. Your records are together for the next conversation.
Made for your kind of working day
Different jobs, familiar paperwork. See how Bilbee fits the work you do.
Freelancers and creativesHandle project deposits, final invoices and the costs in between.Consultants and IT professionalsTurn project hours and ongoing retainers into invoices.Tradies and subcontractorsQuote the job, invoice the deposit and keep track of the balance.Cleaners and gardenersKeep regular clients, repeat invoices and supplies receipts in order.
Pricing
Start free. Pay when the invoices pile up.
Expenses, bank import, Tax & BAS and accountant access are never capped, on any plan.
Free
$0forever
No card needed
For getting started and the odd invoice.
- 5 invoices a month
- 2 recurring templates
- Expenses, receipt uploads and bank import
- Tax & BAS, TPAR and EOFY pack
- Accountant access
Standard
Recommended$15per month
Cancel anytime
For a steady run of invoices, hours to bill and clients who need a nudge.
- Unlimited invoices and recurring templates
- Time tracking with a timer and timesheet
- Automatic reminders, late fees and statements
- Receipt inbox: 10 forwarded receipts a month
- Everything in Free
Pro
$29per month
Cancel anytime
For a full receipt inbox and invoices that send themselves.
- Unlimited receipt inbox: forward emails, we draft every one
- Scheduled sends and auto-send for recurring
- White label: no Powered by Bilbee line
- Connected apps: Claude, ChatGPT and the command line
- Everything in Standard
Prices are in Australian dollars and include GST where it applies. Card payments from your clients go straight to your own Stripe account and are separate from any Bilbee plan.
Questions
The things people ask before they sign up
Something else? Email support@bilbee.com.au and a person answers.
What is Bilbee?
Bilbee is invoicing, expenses and tax for Australian sole traders. It turns your records into a running estimate of the year's tax, and a Simpler BAS worksheet if you're registered for GST.
Is it really just for sole traders?
Yes. Bilbee is built for Australian sole traders who manage their own invoices, expenses and tax records. Explore our pages for tradies, consultants, freelancers, cleaners and gardeners to see how it fits different kinds of work.
How much does Bilbee cost?
Bilbee has three plans. Free costs nothing and covers five invoices a month, for as long as you like. Standard is $15 a month for unlimited invoices, time tracking and a receipt inbox that reads 10 forwarded receipts a month. Pro is $29 a month, with no limit on the receipt inbox, invoices that send themselves, and connected apps for Claude, ChatGPT and the command line. You can cancel a paid plan anytime. Prices are in Australian dollars and include GST where it applies. Expenses, receipt uploads, BAS and accountant access are never capped on any plan.
Do I need to be GST registered?
No. Tell Bilbee whether you're registered and it handles GST either way, including the $75k threshold watch so you know when it's worth talking to your accountant. If you drive for a ride-share or taxi service, the ATO requires GST registration from your first trip.
Can I use Bilbee from Claude or ChatGPT?
Yes, on Pro. Connect Claude or ChatGPT and ask about your books, or have it draft an invoice for you to check and send. It can't send anything itself. Prefer a terminal? The Bilbee command line works the same way.
Can my accountant get in?
Yes, for free. Invite them and they get read-only access to your books plus the EOFY pack. One accountant can look after many Bilbee clients.
How do card payments work?
Through your own Stripe account. Clients pay on the hosted invoice page and the money lands with you directly. Bilbee never holds it.
Is my data private?
Every account's records are isolated at the database level, not just in the app. Your books are yours, and you can export everything at any time.
Can I import my bank transactions?
Yes. Import a CSV from your bank and match payments against invoices in a few clicks. Your client list comes across the same way, from a CSV or a Xero, MYOB or QuickBooks export. Past invoices don't come across yet; most people start fresh at the beginning of a quarter.