Invoicing for Australian sole traders

From the first quote to getting paid

Send a quote for online approval, invoice the deposit and balance, then keep track of what's paid. The paperwork stays connected from start to finish.

Quotes and invoicing on every plan. Automatic reminders on Standard and Pro. Scheduled sends and recurring auto-send on Pro.

Start free See a sample invoice

New invoiceSave draftSend

Client

Northside Agency

Due

14 days · 28 Sep 2026

ItemQtyRateAmount

Half-day illustration2$600.00$1,200.00

Spot illustrations, print licence1$600.00$600.00

GST (10%)$180.00

Total$1,980.00

Sample data: Jamie, illustrator, Brunswick.Unbilled: 3.5 h · 1 expense

Jamie Okafor · ABN 91 345 678 901

Tax invoice INV-0043

$1,980.00

Due 28 Sep 2026

Pay now

Card·Apple Pay·Google Pay

Or transfer to BSB 063-000 · Acc 1234 5678
Ref INV-0043

Keep the next step simple

Agree the job. Then raise the deposit.

Send a quote your client can accept online. Raise a deposit invoice from it, then invoice the remaining balance when you're ready.

Online acceptance or decline
A valid-until date for each quote
Deposit and balance linked to the same quote

Unlimited quotes on every plan. Issuing a deposit invoice counts towards your plan's invoice allowance.

Explore quotes and deposits

Brand identity · Sample project

From the first yes

Accepted quote: $2,200
Deposit invoice 25% of the quote: $550
Balance to invoice: $1,650

One quote. Deposit and balance connected.

Give clients a simple way to pay

Send an invoice link with your bank details. Connect your own Stripe account to offer card payments too, with payments recorded against the invoice.

A hosted invoice page your client can open
Card payments through your own Stripe
See what's paid, part-paid or still outstanding

Stripe's fees are separate. Bank transfers are recorded by you or matched from a bank CSV import.

See how your money stays yours

INV-0043 · Northside Agency

Payment received

Paid

Invoice total: $1,980
Amount paid: $1,980
Still to pay: $0

Card payment recorded against the invoice.

Set up the repeat work once

Create a template for a retainer or regular service. Bilbee prepares the next invoice as a draft for you to review, with optional auto-send on Pro.

Weekly, fortnightly or monthly schedules
Pause and resume a template
Drafts to check before you send

Two active templates on Free. Unlimited on Standard and Pro. Recurring auto-send requires Pro.

Explore recurring invoices

Ongoing design support

Set up the repeat work

Schedule: Fortnightly
Invoice total: $220
Next invoice: Draft to review

Recurring drafts on every plan. Optional auto-send on Pro.

The everyday details, covered

Your usual services, the costs to pass on and the occasional correction. Keep them with the rest of your invoicing.

See everything in each plan

Make it look like your business

Add your logo, invoice colour, ABN and payment details once, ready for each new invoice.

Save the services you sell

Keep common descriptions and prices in your catalogue, ready to add to quotes and invoices.

Bill the costs back

Bring a client's unbilled expenses into their invoice from the records you've already saved.

Follow up unpaid invoices

On Standard and Pro, switch on automatic reminders, send a customer statement or apply late fees on your terms.

Keep corrections on record

Create a credit note against the original invoice, and record any refund you pay back against the credit note.

Write it now. Send it later.

On Pro, schedule an individual invoice to send when you choose.

Every payment adds to the picture

Record a payment and Bilbee updates your tax estimate from the same records. See an estimated amount to set aside and, if you're GST registered, the GST for your BAS worksheet.

How the estimate works

Payment recorded · INV-0042

Received from Ember Press$2,640.00

GST to 1A this quarter$240.00

Updated estimated bill at 30 June$3,120

Estimated set-aside: $912

Example estimate from sample records. Not tax advice. You decide what to set aside.

Bill for the hours behind the invoice

On Standard and Pro, use the timer or timesheet, then bring selected unbilled entries into an invoice.

Explore time tracking

Keep the expenses together too

Save the receipt with the expense and bring your bank records in by CSV.

Explore expenses and receipts

Questions about invoicing

What can I do on Free?

Send five invoices a month, create unlimited quotes and use two active recurring templates. Your expense records, receipt uploads, bank CSV import, tax tools and accountant access are included too. Deposit invoices count towards the monthly invoice allowance.

Can I send a quote and take a deposit?

Yes. Your client can accept or decline the quote online. Once it's accepted, raise a deposit invoice for a percentage of the quote. Converting it later creates an invoice for the balance, taking the linked deposit invoices into account.

Do I need Stripe?

No. Add your bank details so clients can pay by transfer. Record the payment when it lands, or import a bank CSV and match it. Connecting your own Stripe account adds card payments, including Apple Pay and Google Pay where available. Stripe's fees are separate.

Can Bilbee remind clients to pay?

On Standard and Pro, turn on automatic reminders before and after the due date. You can also send customer statements and use late fees if you choose.

Will recurring invoices send themselves?

By default, Bilbee creates a draft each period for you to check. Pro lets you enable auto-send on a recurring template. Scheduling a one-off invoice for later also requires Pro.

What if I'm not registered for GST?

Set your GST status in Bilbee. Your documents will say INVOICE rather than TAX INVOICE, with no GST added.

Can I import my existing records?

You can import clients and bank transactions from CSV files, including supported client exports from Xero, MYOB and QuickBooks. Review imported bank transactions against your records. Importing historical invoices isn't currently available.

Can I correct an invoice I've already sent?

Use a credit note to record an adjustment against the original invoice. You can record refunds against credit notes, keeping a trail of the change and the money returned.